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Data protection

Data protection

I. Name and address of the responsible entity

The entity responsible for data protection regulation and other national data protection laws of the member states as well as other data protection regulations is:

Freeze-Dry Foods GmbH

Am Eggenkamp 8-10

48268 Greven

Germany

Tel .: 0049 2571 507-0

E-Mail: datenschutz(at)groco.de

Website: freeze-dry-foods.com

II. Name and address of the data protection officer

The data protection officer responsible is:

André Weidemann

Freeze-Dry Foods GmbH

Am Eggenkamp 8-10

48268 Greven

Germany

Tel .: 0049 2571 507-0

E-Mail: datenschutz(at)groco.de

Website: freeze-dry-foods.com

III. General information about data processing

1. Scope of processing of personal data

In principle, we process the personal data of our users only insofar as this is necessary to provide a functioning website with content and services. The processing of the personal data of our users takes place regularly only with the consent of the user. An exception applies to cases in which prior consent cannot be obtained for reasons beyond our control and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of their personal data, the legal basis is provided by Art. 6 para. 1 lit. a of the EU General Data Protection Regulation (GDPR).

For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR provides the legal basis. This also applies to processing operations required to carry out pre-contractual actions.

Insofar as processing of personal data is required to fulfill a legal obligation to which our company is subject, the legal basis is provided by Art. 6 para. 1 lit. c GDPR.

In the event that the vital interests of the data subject or another person require the processing of personal data, Art. 6 para. 1 lit. d GDPR provides the legal basis.

If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, then Art. 6 para. 1 lit. f GDPR provides the legal basis for processing.

3. Data deletion and duration of storage

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage ceases to be valid. In addition, such storage may be provided for by European or national legislation in EU regulations, laws or other regulations to which the controller is subject. Blocking or deletion of data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

IV. Provision of the website and creation of logfiles

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected here:

(1) Information concerning the browser type

(2) The IP address of the user

(3) Date and time of access

(4) Websites from which the user's system accesses our website

(5) Websites accessed by the user's system through our website

The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not occur.

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be kept for the duration of the session.

Storage in log files ensures the functionality of the website. In addition, the data is used to optimise the website and to ensure the security of our information technology systems. Evaluation of data for marketing purposes does not take place in this context.

For these purposes, our legitimate interest in the processing of data is in according with Art. 6 para. 1 lit. f GDPR.

4. Duration of storage

The data is deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting data for provision of the website, this occurs when the respective session is completed.

In the case of storing the data in log files, this is the case after 60 days at the latest. Additional storage is possible. In this case, the IP addresses of the users are deleted or separated, so that assignment to the calling client is no longer possible.

5. Opposition and removal possibilities

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. There is consequently no possibility of refusal by the user.

V. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or the internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is reopened.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser be identified even after a page break.

In addition, we use cookies on our website that enable analysis of users' browsing behaviour.

User data collected in this way are anonymised by technical means. Therefore, assignment of the data to the calling user is no longer possible. Data will not be stored together with other personal data of the users.

When accessing our website, users are informed of the use of cookies for analysis purposes by means of an information banner and are referred to this Privacy Policy. In this context, guidance is also provided for the prevention of cookie storage in the browser's settings.

When accessing our website, the user is informed of the use of cookies for analysis purposes and consent to the processing of personal data used in this context is obtained. In this context, reference is also made to this Privacy Policy.

b) Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 (1) lit. f GDPR.

The legal basis for the processing of personal data using technically necessary cookies is Article 6 (1) lit. f GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes is the consent of the user Art. 6 para. 1 lit. a GDPR.

c) Purpose of the data processing

If technically necessary cookies are used:

The purpose of using technically necessary cookies is to facilitate the use of websites for users. Some features of our website cannot be enabled without the use of cookies. For these, it is necessary that the browser is recognised even after a page break.

The user data collected through technically necessary cookies will not be used to create user profiles.

The use of analysis cookies is for the purpose of improving the quality of our website and its contents. Through use of analysis cookies, we learn how the website is used thereby enabling us to constantly optimise our service.

For these purposes, our legitimate interest in the processing of personal data is pursuant to Art. 6 para. 1 lit. f GDPR.

 d) Duration of storage, objection and disposal options

Cookies are stored on the computer of the user and transmitted from their to our side. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Previously saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to use all of the website's functions in full.

VI. Contact form and e-mail contact

1. Description and scope of data processing

A contact form is available on our website which can be used for electronic contact. If a user utilises this option, all data entered in the input mask will be transmitted to us and saved. These data are:

· Title => Mandatory

· Name => Mandatory

· Company => Mandatory

· Position => free

· E-Mail address => Mandatory

· Telephone => Mandatory

· Message => Mandatory

At the time of sending the message, the following data is also stored:

(1) The IP address of the user

(2) Date and time of registration

For the processing of the data in the context of the sending process your consent is obtained and referred to this Privacy Policy.

Alternatively, contact is possible via the e-mail address provided. In this case, the user's personal data transmitted by e-mail will be stored.

In this context, there is no disclosure of data to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data is provided by the consent of the user in accordance with Art. 6 para. 1 lit. a GDPR.

The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 (1) lit. f GDPR. If the e-mail contact aims to conclude a contract, then the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of the data processing

Processing of the personal data from the input mask is used only to process the contact. In the case of contact via e-mail, this also includes the required legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the input section of the contact form and for those sent by e-mail, this is the case when the particular conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.

The additional personal data collected during the sending process will be deleted at the latest after a period of seven days.

5. Opposition and removal possibility

The user has the possibility at any time to revoke his consent to the processing of personal data. If the user contacts us by e-mail, he may object to the storage of his personal data at any time. In such a case, the conversation cannot continue.

In this case, all personal data stored in the course of the contact will be deleted.

VII. Rights of the data subject

If your personal data is processed, you are covered by GDPRand you have the following rights in relation to the person responsible:

 1. Right to information

You may ask the person responsible to confirm whether personal data relating to you is processed by us.

If such processing exists, you can request information from the person responsible regarding the following information:

1- the purposes for which the personal data are processed;

2- the categories of personal data being processed;

3- the recipients, or the categories of recipients, to whom the personal data relating to you have been disclosed or are still being disclosed;

4- the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;

5 - the right to rectify or delete the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

6 - the existence of a right of appeal to a supervisory authority;

7 - all available information relating to the origin of the data, if the personal data is not collected from the data subject;

8 - the existence of automated decision-making including profiling under Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information has been transferred to a third country or an international organisation. In this connection, you can request the appropriate guarantees in accordance with. Art. 46 GDPR in relation to any transfer.

2. Right to rectification

You have a right to rectification and / or completion by the person responsible, if the personal data relating to you is incorrect or incomplete. The person responsible must make the correction without delay.

3. Right to restriction of processing

You may request the restriction of the processing of your personal data under the following conditions:

1 - if you dispute the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;

2- if the processing is unlawful and you refuse the deletion of the personal data and instead demand the restriction of the use of the personal data;

3- if the person responsible no longer needs the personal data for the purposes of processing, but you need them for the assertion, exercise or defense of legal claims, or

4- if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest to the Union or a Member State.

If the restriction of the processing according to the above conditions is limited, you will be informed by the person in charge before the restriction is lifted.

4. Right to cancellation

a) Obligation to delete

You may require the controller to delete your personal information without delay, and the controller is required to delete that information immediately if one of the following is true:

1- Your personal information is no longer necessary for the purposes for which it was collected or otherwise processed.

2- You revoke your consent, on which the processing rested, according to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. GDPR, and there is no other legal basis for processing.

3- You raise an objection to the processing in accordance with Art. 21 para. 1 GDPR and there are no prior justifiable reasons for the processing, or you raise an objection to the processing in accordance with Art. 21 para. 2 GDPR.

4- Your personal data has been processed unlawfully.

5- The deletion of personal data concerning you is required to fulfill a legal obligation under Union law or the law of the Member States to which the person responsible is subject.

6- The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

b) information to third parties

If the person in charge has made the personal data concerning you public and is under Article 17 (1) of the GDPR required to delete them, he shall take appropriate measures, including technical means and taking into account available technology and implementation costs, to inform data controllers who process the personal data that you have been identified as being affected, and requesting deletion of all links to such personal data or of copies or replications of such personal data.

c) Exceptions

The right to deletion does not exist if the processing is necessary

1 - to exercise the right to freedom of expression and information;

2- to fulfill a legal obligation required by the law of the Union or of the Member States to which the controller is subject, or to carry out a task of public interest or in the exercise of public authority delegated to the controller ;

3- for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;

4- for archival purposes of public interest, scientific or historical research purposes or for statistical purposes according to Article 89 (1) GDPR, to the extent that the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or

5- to assert, exercise or defend legal claims.

5. Right to information

If you have the right of rectification, deletion or restriction of processing by the controller, he / she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You have a right to demand from the person responsible that you be informed about these recipients.

6. Right to Data Portability

You have the right to receive personally identifiable information you provide to the controller in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance by the person responsible for providing the personal data, provided that

1- the processing is based on a consent under Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract under Art. 6 para. 1 lit. b GDPR and

2- the processing is done using automated procedures.

In exercising this right, you also have the right to expect that your personal data relating to you are transmitted directly from one person to another, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.

7. Right to object

You have the right at any time, for reasons that arise from your particular situation, to object to the processing of your personal data, which arises from Art. 6 para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or that the processing is for the purpose of enforcing, exercising or defending legal claims.

If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Regardless of Directive 2002/58 / EC, you have the option, in the context of the use of information society services, of exercising your right to object through automated procedures that use technical specifications.

8. Right to revoke the data protection consent declaration

You have the right to revoke your data protection declaration at any time. The revocation of consent does not affect the legality of processing carried out on the basis of the consent prior to the revocation.

9. Automated decision on a case-by-case basis, including profiling

You have the right not to be subjected to a decision based solely on automated processing - including profiling - that will have legal effect or affect you in a similar manner. This does not apply if the decision

1- is required to conclude or fulfill a contract between you and the controller,

2- is permitted by Union or Member State legislation to which the controller is subject and where such legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests, or

3- occurs with your express consent.

However, these decisions may not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g GDPR applies and reasonable measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to uphold the rights and freedoms and their legitimate interests, including at least the right to obtain the intervention of a person by the controller, to express his / her own position and heard on challenge of the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of its residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you violates the GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy